Job Description
Join our dynamic team as an Administrative Assistant with immediate availability in the heart of Washington, D.C. We're seeking a highly organized professional to support our operations across DC and Northern Virginia with a flexible schedule option. This hybrid role offers the perfect blend of in-office and remote work, providing exceptional work-life balance while serving our diverse clientele.
Our ideal candidate thrives in fast-paced environments and possesses exceptional communication skills. You'll be instrumental in maintaining seamless office operations, managing executive calendars, and coordinating cross-functional projects. This is a rare opportunity to make an immediate impact with a growing organization that values flexibility and professional development.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex logistics across DC/VA offices
- Handle confidential information with discretion and maintain secure document management systems
- Process travel arrangements, expense reports, and vendor invoices with precision
- Compose professional correspondence, reports, and presentations using Microsoft Office Suite
- Coordinate virtual and in-person meetings, including preparation of materials and minute-taking
- Act as primary point of contact for internal and external stakeholders across multiple locations
- Support special projects and ad-hoc administrative duties as requested
Qualifications
- Minimum 3 years of administrative experience in professional services or government sector
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and scheduling tools
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication skills with attention to detail
- Ability to maintain confidentiality and handle sensitive information
- Experience coordinating logistics across multiple geographic locations preferred
- Flexible availability to accommodate varying schedules and urgent requests