Job Description
Join a Dynamic Team as an Administrative Assistant!
We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our Phoenix-based team. This is an immediate hire opportunity for a proactive professional with strong data entry skills who thrives in a fast-paced environment.
In this role, you will be the backbone of our daily operations, ensuring smooth communication and accurate data management. We offer a competitive compensation package, a collaborative work culture, and the chance to grow your career in a stable organization.
Responsibilities
- Execute High-Velocity Data Entry: Input, update, and maintain accurate records in our database and spreadsheets with a focus on 99% accuracy and speed.
- Manage Office Communications: Handle incoming calls, screen and direct inquiries, and manage email correspondence professionally.
- Schedule & Coordinate: Manage complex calendars, schedule appointments, and coordinate travel arrangements for department heads.
- Document Management: Prepare, proofread, and distribute internal memos, reports, and correspondence.
- Inventory & Supplies: Monitor office supply levels and place orders as needed to ensure the office runs efficiently.
Qualifications
- Experience: Minimum of 2 years of experience in administrative support or data entry roles.
- Education: High school diploma or GED required; Associate’s degree preferred.
- Technical Proficiency: Advanced knowledge of Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Typing Skills: Proven ability to type 45+ words per minute with high accuracy.
- Soft Skills: Exceptional organizational skills, strong attention to detail, and the ability to multitask effectively.