Job Description
Join our dynamic team as an Administrative Assistant in the heart of Chicago! We're seeking a highly organized professional to support our executive team with immediate effect. This is a fantastic opportunity for someone who thrives in fast-paced environments and wants to make an immediate impact. Enjoy competitive compensation, flexible scheduling, and a chance to grow within a leading business solutions provider.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple departments
- Handle confidential correspondence, reports, and documentation with precision
- Process expense reports, invoices, and financial documentation
- Coordinate travel arrangements and logistics for executives
- Act as primary point of contact for internal and external stakeholders
- Organize and maintain digital filing systems
- Prepare meeting materials and take detailed minutes
- Support HR functions including onboarding and documentation
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Ability to handle sensitive information with discretion
- Experience with calendar management software (e.g., Calendly)
- Proactive problem-solving approach
- Ability to work independently with minimal supervision