Job Description
Are you a detail-oriented professional looking for an immediate opportunity? Apex Professional Solutions is currently seeking a dynamic Administrative Assistant to join our team in Charlotte, North Carolina. This is a full-time position with a competitive salary and benefits package, offering a chance to make a significant impact from day one.
In this role, you will serve as the backbone of our operations, ensuring smooth daily workflows and supporting high-level executives. If you thrive in a fast-paced environment and possess exceptional organizational skills, we want to meet you.
Why Join Us?
- Immediate start available
- Competitive salary ($45k - $55k)
- Comprehensive benefits package
- Professional growth opportunities
Responsibilities
- Calendar Management: Manage complex calendars, schedule meetings, coordinate travel arrangements, and ensure executive priorities are met efficiently.
- Communication Hub: Act as the primary point of contact for internal and external stakeholders, answering phones, screening calls, and managing email correspondence with professionalism.
- Document Preparation: Draft, proofread, and edit reports, presentations, and correspondence; maintain organized filing systems both digitally and physically.
- Event Coordination: Plan and coordinate company events, team meetings, and client outreach activities.
- Office Operations: Manage office supplies, oversee reception duties, and assist with basic accounting or data entry tasks as needed.
- Vendor Relations: Liaise with vendors and service providers to ensure office operations run smoothly.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration is a plus.
- Experience: Minimum of 1-2 years of experience in administrative support, executive assistance, or office management.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM software.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced environment.
- Interpersonal: Ability to work independently and collaboratively within a team structure.