Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in the heart of Baltimore, MD. This is an Immediate Hire opportunity for a self-starter who thrives in a fast-paced environment and wants to make a tangible impact.
As a key member of our support staff, you will ensure our office operations run smoothly, manage executive schedules, and handle a variety of administrative tasks with precision and professionalism.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and arranging domestic and international travel itineraries.
- Screen and route incoming calls, emails, and correspondence, ensuring urgent matters are handled promptly.
- Prepare, edit, and format professional documents, presentations, and reports using Microsoft Office Suite.
- Process invoices, expense reports, and assist with payroll-related data entry with a high degree of accuracy.
- Organize and maintain office supplies, physical files, and digital databases to ensure efficient record-keeping.
- Act as the primary point of contact for clients and visitors, ensuring a welcoming and professional environment.
- Collaborate with cross-functional teams to support project management and administrative needs.
Qualifications
- High school diploma or equivalent; Associate degree or certification in Business Administration preferred.
- Minimum of 2 years of proven experience in an administrative or office support role.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a polished professional demeanor.
- Strong organizational skills with the ability to prioritize multiple tasks and meet strict deadlines.
- Detail-oriented with a high level of accuracy in data entry and document management.
- Ability to work independently with minimal supervision.