Job Description
Join our dynamic team as an Administrative Assistant at NorthStar Business Solutions! We're seeking a highly organized professional to provide critical support to our executive team and office operations. This immediate hire opportunity offers competitive compensation, comprehensive benefits, and a collaborative work environment in the heart of Portland. If you excel at multitasking, possess exceptional communication skills, and thrive in fast-paced settings, we encourage you to apply today!
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications including calls, emails, and correspondence
- Prepare and distribute reports, presentations, and confidential documents
- Oversee office inventory management, supply procurement, and vendor relationships
- Coordinate cross-departmental projects and maintain digital filing systems
- Support onboarding processes and new employee orientation
- Assist with event planning and office coordination tasks
Qualifications
- Minimum 2 years of administrative support experience required
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional time management and organizational abilities
- Strong written and verbal communication skills
- Ability to handle sensitive information with discretion
- Proven problem-solving and adaptability in changing environments
- Associates degree or relevant certification preferred