Job Description
Join our dynamic team as an Administrative Assistant with immediate availability! We're seeking a highly organized professional to support our Chicago office with a flexible schedule option. This role offers hybrid work arrangements and the opportunity to make an immediate impact in a fast-paced environment. If you thrive in administrative excellence and value work-life balance, apply today!
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple departments
- Handle confidential correspondence, reports, and documentation with precision
- Oversee office operations including supply inventory, equipment maintenance, and vendor coordination
- Process invoices, expense reports, and financial documentation accurately
- Serve as primary point of contact for internal and external stakeholders
- Coordinate travel arrangements and meeting logistics for leadership team
- Maintain digital filing systems with strict adherence to data security protocols
Qualifications
- Minimum 2 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and Google Workspace
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with minimal supervision
- Strong attention to detail and organizational aptitude
- Experience handling confidential information with discretion
- Flexibility to work hybrid schedule (3 days office, 2 days remote)