Job Description
We're seeking a highly organized Administrative Assistant to join our dynamic Oakland team immediately. This is a direct-hire opportunity supporting our executive leadership team with comprehensive office operations and strategic administrative functions. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional attention to detail, and possess proactive problem-solving abilities. You'll be instrumental in maintaining seamless office workflows while supporting our company's growth initiatives. We offer competitive compensation, comprehensive benefits, and a collaborative workplace culture focused on professional development.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and handle travel arrangements
- Prepare confidential documents, reports, and presentations using advanced Microsoft Office Suite
- Oversee office inventory management, vendor relations, and facility maintenance coordination
- Process high-volume expense reports and manage budget tracking systems
- Serve as primary point of contact for internal/external communications and correspondence
- Lead onboarding processes for new hires and coordinate departmental training sessions
- Implement digital filing systems and ensure compliance with record-keeping protocols
Qualifications
- Minimum 3 years of administrative experience in corporate or fast-paced environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Strong written and verbal communication skills with professional demeanor
- Experience with calendar management, travel booking, and expense processing systems
- Proven ability to maintain confidentiality and handle sensitive information
- Associate's degree or equivalent certification in business administration preferred