Job Description
Join our dynamic team at Oakland Administrative Solutions as a full-time Administrative Assistant. We're seeking a highly organized professional to support our office operations with precision and excellence. This role is perfect for a detail-oriented individual who thrives in a fast-paced environment and wants to make a meaningful impact on our daily operations. Enjoy competitive compensation, comprehensive benefits, and a collaborative workplace culture in the heart of Oakland, Illinois.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executives
- Handle incoming communications (phone, email, mail) and route appropriately
- Prepare, edit, and distribute professional correspondence and reports
- Maintain digital and physical filing systems with strict confidentiality
- Support onboarding processes and new employee orientation
- Coordinate office supplies inventory and vendor relationships
- Assist with event planning and logistics for company functions
Qualifications
- Associate's degree in Business Administration or related field
- 3+ years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a deadline-driven environment
- Discretion in handling sensitive and confidential information
- Proactive problem-solving approach and adaptability