Job Description
Join our dynamic team at CityHub Solutions as a Part-Time Administrative Assistant! We're seeking a highly organized professional to support our San Francisco office with exceptional administrative support. This role offers flexible hours (20-25 hrs/week) in a collaborative environment where your contributions directly impact our operations. Perfect for detail-oriented individuals who thrive in fast-paced settings, this position provides growth opportunities within a forward-thinking organization.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings across departments
- Handle incoming communications (phone, email, mail) with professionalism and efficiency
- Prepare, edit, and distribute documents, reports, and correspondence
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with office inventory management and supply procurement
- Support onboarding processes for new team members
- Collaborate with finance department on expense reports and invoicing
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 2+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize tasks
- Strong written and verbal communication abilities
- Proven ability to handle confidential information with discretion
- Experience with scheduling tools (Calendly, Google Calendar)
- Local San Francisco residency required for in-office presence