Job Description
We're seeking a dynamic Administrative Assistant to join our Chicago team immediately! This is a full-time opportunity offering competitive compensation and benefits. You'll be the backbone of our office operations, ensuring seamless workflow while supporting executives across departments. If you thrive in fast-paced environments and excel at multitasking, we want to hear from you.
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex meetings
- Prepare and distribute confidential correspondence, reports, and presentations
- Handle incoming communications (phone, email, mail) with professionalism and discretion
- Organize and maintain digital/physical filing systems with meticulous attention to detail
- Procure office supplies and manage inventory for 20+ staff members
- Assist with onboarding processes and new hire orientation
- Coordinate domestic/international travel arrangements and expense reports
Qualifications
- Associate's degree or 3+ years administrative experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written/verbal communication and interpersonal skills
- Proven ability to prioritize tasks in deadline-driven environments
- Experience with calendar management across multiple executives
- Knowledge of office protocols and confidentiality standards
- Ability to adapt quickly to changing priorities and systems