Job Description
We're seeking a dynamic Administrative Assistant to join our growing team in New Orleans! This immediate hire opportunity offers competitive compensation and a supportive work environment. You'll be the backbone of our office operations, ensuring seamless daily functions while supporting key executives. If you're a proactive multitasker with exceptional organizational skills, apply now to start your career journey with us!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Handle incoming communications, including phone calls and emails, with exceptional professionalism
- Maintain organized filing systems, both physical and digital, for critical documents
- Coordinate office operations, including inventory management and vendor relationships
- Support team meetings through preparation, documentation, and follow-up tasks
- Process expense reports, invoices, and other financial documentation accurately
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Associate's degree or relevant certification preferred
- Experience with scheduling software (e.g., Calendly, Microsoft Bookings)