Job Description
We're seeking a dynamic Administrative Assistant to join our Portland team immediately! As the backbone of our operations, you'll ensure seamless office functionality while supporting executive teams. This contract role offers competitive pay and the chance to make an immediate impact in a fast-paced environment.
Pacific Northwest Solutions values professionalism and efficiency. You'll collaborate with cross-functional teams, manage complex calendars, and maintain confidential records with precision. If you're a proactive problem-solver with exceptional organizational skills, we encourage you to apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meetings
- Handle incoming communications, including phone calls, emails, and visitor reception
- Prepare, edit, and distribute professional documents, reports, and presentations
- Organize digital and physical filing systems with meticulous attention to detail
- Procure office supplies and manage vendor relationships
- Support onboarding processes and coordinate travel arrangements
- Assist with budget tracking and expense report management
Qualifications
- Minimum 2 years of administrative support experience
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional written and verbal communication skills
- Proven ability to prioritize tasks and meet deadlines
- Strong organizational skills with attention to detail
- Experience with calendar management and scheduling tools
- Ability to handle confidential information with discretion