Job Description
Join our dynamic team as an Administrative Assistant in the heart of Oakland! We're seeking a highly organized professional to support our executives and ensure seamless office operations. This is an immediate hire opportunity offering competitive compensation, comprehensive benefits, and a collaborative work environment. If you excel in multitasking and thrive in fast-paced settings, apply today to kickstart your career growth!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications, including phone calls, emails, and correspondence
- Prepare and edit documents, reports, and presentations using MS Office Suite
- Organize and maintain digital/physical filing systems for confidential records
- Coordinate office events, meetings, and logistics for 15+ staff members
- Assist with procurement of office supplies and vendor management
- Support HR functions onboarding new hires and maintaining personnel files
Qualifications
- Minimum 2 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to manage competing priorities in a deadline-driven environment
- Professional demeanor with confidentiality and discretion
- Associate's degree or equivalent professional certification preferred