Job Description
We're seeking a highly skilled Administrative Assistant to join our dynamic Sacramento team immediately. This is an exceptional opportunity for a detail-oriented professional with strong data entry capabilities to make an immediate impact. You'll be the backbone of our office operations, ensuring seamless workflows while supporting our executive team with precision and efficiency.
As a key member of our administrative staff, you'll work in a fast-paced environment where accuracy and speed are paramount. We offer competitive compensation, flexible scheduling, and potential for long-term placement. If you're ready to start tomorrow and excel in administrative support, we encourage you to apply today!
Responsibilities
- Perform high-volume data entry with 99%+ accuracy using internal systems
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Process incoming communications (calls, emails, mail) and route appropriately
- Maintain digital and physical filing systems with strict confidentiality protocols
- Prepare and distribute correspondence, reports, and presentation materials
- Assist with invoice processing, expense reports, and basic bookkeeping tasks
- Coordinate office supply inventory and equipment maintenance
- Support HR functions including onboarding documentation and record-keeping
Qualifications
- Minimum 2 years proven administrative assistant experience
- Expert-level data entry skills with 10,000+ keystrokes per minute
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational abilities with meticulous attention to detail
- Strong written and verbal communication skills
- Ability to prioritize tasks and manage multiple deadlines
- Experience with office equipment (copiers, scanners, multi-line phones)
- High school diploma or equivalent; associate's degree preferred