Job Description
We're seeking a dynamic Administrative Assistant to join our San Diego team immediately. This is a contract position offering competitive pay and the chance to make an immediate impact in a fast-paced business environment. You'll be the backbone of our daily operations, ensuring seamless administrative support across all departments. If you're a proactive multitasker with exceptional organizational skills and thrive in deadline-driven settings, apply today!
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex meeting logistics
- Handle incoming communications, including emails, calls, and correspondence with professionalism
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Oversee office inventory, procurement, and supply chain management
- Process expense reports, invoices, and financial documentation
- Support HR functions including onboarding, records management, and compliance
- Coordinate travel arrangements and accommodation logistics for staff
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail with ability to prioritize competing tasks
- Experience with scheduling software (e.g., Calendly, Doodle)
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving skills and adaptability in changing environments
- High school diploma or equivalent; associate's degree preferred