Job Description
Join our dynamic team as an Administrative Assistant at Apex Solutions Group, a leader in professional services. We're seeking a detail-oriented professional to provide critical support to our executive team and department heads. This immediate hire opportunity offers competitive compensation, flexible scheduling, and potential for permanent placement. If you thrive in fast-paced environments and excel at organizational excellence, we encourage you to apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office inventory management, supply procurement, and vendor relationships
- Handle confidential information with discretion and maintain strict data security protocols
- Coordinate departmental meetings, including agenda preparation and minute-taking
- Process expense reports, invoices, and maintain accurate financial documentation
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 3 years of administrative support experience in corporate or professional services
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to manage multiple priorities simultaneously
- Strong written and verbal communication skills with professional demeanor
- Experience with calendar management, travel coordination, and expense processing
- Ability to maintain confidentiality and exercise discretion in sensitive matters
- Associate's degree or equivalent combination of education and experience required