Job Description
Immediate opening for a dynamic Administrative Assistant in San Jose, CA! Join our fast-paced office environment and become the backbone of daily operations. This full-time temporary position offers competitive pay and the opportunity to work with a supportive team while gaining valuable administrative experience.
Why Apply?
• Competitive hourly rate ($22-$28)
• Flexible schedule with potential for permanent hire
• Comprehensive training provided
• Modern downtown San Jose location
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming calls, emails, and correspondence professionally
- Prepare and distribute reports, presentations, and confidential documents
- Organize filing systems and maintain accurate digital/physical records
- Assist with office supply inventory and vendor coordination
- Support department heads with special projects and event planning
- Perform data entry and maintain CRM systems with precision
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 2+ years administrative support experience required
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and multitasking abilities
- Strong written and verbal communication skills
- Ability to maintain confidentiality in sensitive matters
- Experience with scheduling software (e.g., Calendly, Google Calendar)
- Professional demeanor with customer service focus