Job Description
Join our dynamic team as an Administrative Assistant in San Jose's thriving tech corridor! We're seeking a highly organized professional to provide critical office support with immediate availability. This contract role offers competitive compensation and the opportunity to work with innovative industry leaders. If you excel at multitasking, possess exceptional communication skills, and thrive in fast-paced environments, we encourage you to apply today.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex logistics for executives
- Handle incoming communications via phone, email, and messaging platforms
- Prepare professional correspondence, reports, and presentation materials
- Organize and maintain digital filing systems with strict confidentiality protocols
- Coordinate office operations, including supply inventory and vendor management
- Support event planning and meeting preparation for 15+ attendees
- Assist with onboarding processes and new employee orientation
Qualifications
- Minimum 2 years administrative support experience in tech or corporate environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional attention to detail and organizational skills
- Strong written and verbal communication abilities
- Ability to prioritize tasks and meet tight deadlines
- Discretion in handling sensitive information
- Experience with scheduling tools (Calendly, Google Calendar)
- Must be available to start immediately