Job Description
Join our dynamic team as an Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to provide essential office support at our Boston, IL headquarters. This temporary role offers a fast-paced environment where you'll be the backbone of daily operations, ensuring seamless workflow for executives and departments. If you thrive in high-energy settings and excel at multitasking, this is your opportunity to shine while gaining valuable experience with a leading office solutions provider.
Responsibilities
- Manage calendars, schedule meetings, and coordinate travel arrangements for executives
- Handle incoming communications via phone, email, and in-person inquiries
- Process administrative paperwork, expense reports, and data entry tasks
- Organize and maintain physical/digital filing systems with meticulous attention to detail
- Coordinate office supplies inventory and procurement processes
- Support onboarding processes for new temporary staff
- Assist with special projects and event planning as needed
Qualifications
- Minimum 2 years of administrative support experience in fast-paced environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- High attention to detail and accuracy in all documentation
- Ability to adapt quickly to changing priorities and deadlines
- Professional demeanor and strong interpersonal skills
- Experience with calendar management and scheduling tools