Job Description
Join our dynamic team as an Administrative Assistant in Oakland, CA! We're seeking a proactive professional to provide critical support in a fast-paced environment. This immediate hire opportunity offers a flexible schedule and the chance to make an immediate impact. Perfect for detail-oriented individuals ready to excel in administrative excellence.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications, including calls, emails, and correspondence
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Organize and maintain digital filing systems and physical records
- Coordinate office operations, including supply inventory and vendor communications
- Support team coordination for events, meetings, and departmental initiatives
- Assist with onboarding processes and new employee orientation tasks
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a flexible work environment
- Professional demeanor and confidentiality handling sensitive information
- Associate's degree or relevant certification preferred