Job Description
Join our dynamic team as an Administrative Assistant in sunny Tampa, FL! We're seeking a highly organized professional to provide critical support to our executives and departments. This immediate hire opportunity offers a flexible schedule (8 AM-5 PM core hours with adaptable start/end times) in a collaborative, fast-paced environment. Enjoy competitive compensation, comprehensive benefits, and the chance to grow with a forward-thinking company.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office operations including supply inventory, equipment maintenance, and vendor relations
- Process expense reports, invoices, and financial documentation with precision
- Serve as primary point of contact for internal/external communications via phone, email, and virtual platforms
- Coordinate meetings, conferences, and special events from conception to execution
- Maintain confidential records and ensure compliance with company policies
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with calendar management and scheduling software
- Ability to adapt to changing priorities and flexible work hours
- Discretion and professionalism when handling confidential information
- Proactive problem-solving and attention to detail