Job Description
Join our dynamic team as an Administrative Assistant in Jacksonville, FL! We're seeking a highly organized professional to provide comprehensive office support and drive operational excellence. This immediate hire opportunity offers career growth in a fast-paced corporate environment. If you're a detail-oriented multitasker with exceptional communication skills, apply today to become the backbone of our office operations.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute confidential correspondence, reports, and presentations
- Oversee office inventory, procurement, and equipment maintenance
- Coordinate cross-departmental projects and meeting logistics
- Handle incoming communications (calls, emails, mail) with professional discretion
- Support onboarding processes and HR documentation
- Implement digital filing systems for enhanced document accessibility
Qualifications
- Minimum 3 years administrative support experience in corporate environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Proven ability to manage competing priorities under tight deadlines
- Strong written and verbal communication skills
- Experience with office management software (e.g., Asana, Trello)
- Associate degree or equivalent professional certification required