Job Description
We're seeking a proactive Administrative Assistant to join our dynamic team immediately. This is your chance to become the backbone of a thriving Indianapolis office. If you excel at streamlining operations and thrive in fast-paced environments, we want to hear from you. Enjoy competitive compensation, comprehensive benefits, and a supportive culture where your impact is recognized.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications, including phone calls, emails, and correspondence
- Prepare and distribute documents, reports, and presentations using Microsoft Office Suite
- Organize and maintain filing systems (digital and physical) for critical business records
- Assist in onboarding processes, including new hire paperwork and equipment setup
- Coordinate office events, meetings, and logistics for cross-functional teams
- Perform data entry and maintain accurate departmental databases
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Advanced proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in deadline-driven environments
- Professional demeanor and discretion when handling confidential information
- Associate's degree or equivalent professional certification preferred