Job Description
We're seeking a dynamic Administrative Assistant to join our Richmond team immediately! This full-time role offers competitive pay and growth opportunities. You'll be the backbone of our office, supporting executives with exceptional organizational prowess and proactive problem-solving. If you thrive in fast-paced environments and excel at multitasking, we want to hear from you today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex logistics
- Prepare and edit confidential documents, reports, and presentations with precision
- Handle incoming communications (phone, email, mail) and serve as primary client liaison
- Oversee office supplies inventory, procurement processes, and vendor relationships
- Coordinate meetings, events, and travel arrangements domestically and internationally
- Maintain digital filing systems and ensure data accuracy across platforms
- Assist with onboarding processes and provide cross-departmental support
Qualifications
- 3+ years of administrative experience in corporate or professional services
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written/verbal communication and interpersonal skills
- Proven ability to manage competing priorities in deadline-driven environments
- High attention to detail with strong organizational and time management abilities
- Experience with calendar management software (Calendly, Doodle, etc.)
- Discretion handling confidential information and sensitive matters