Job Description
Join our dynamic team in San Jose as an Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to support our executives and ensure seamless office operations. This is a rare opportunity for a motivated individual to step into a vital role with growth potential.
Our ideal candidate thrives in fast-paced environments, excels at multitasking, and possesses exceptional communication skills. You'll be the backbone of our office, handling everything from calendar management to vendor coordination while maintaining a positive and professional atmosphere.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications including phone calls, emails, and correspondence
- Prepare and distribute professional documents, reports, and presentations
- Oversee office inventory, supply procurement, and equipment maintenance
- Coordinate departmental events and meetings, including catering and logistics
- Process expense reports, invoices, and other financial documentation
- Support HR functions including onboarding and record maintenance
Qualifications
- Minimum 3 years of administrative support experience in a corporate environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with calendar management and scheduling tools
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving and adaptability to changing priorities
- Associate's degree or equivalent professional certification preferred