Job Description
We're urgently hiring a detail-oriented Office Assistant to join our dynamic team in Jacksonville, FL! This is a rare opportunity to become the backbone of our operations in a fast-paced corporate environment. If you're a proactive multitasker with exceptional organizational skills and thrive in collaborative settings, we want to meet you immediately. Enjoy competitive pay, comprehensive benefits, and a supportive culture where your contributions are valued.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications, including calls, emails, and correspondence
- Maintain organized filing systems and ensure digital document accuracy
- Process invoices, expense reports, and financial documentation
- Coordinate office supplies inventory and vendor relationships
- Support onboarding processes for new hires and visitors
- Assist with event planning and meeting logistics
Qualifications
- High school diploma or equivalent; associate degree preferred
- 3+ years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to prioritize tasks in high-pressure situations
- Professional demeanor with customer service focus
- Valid Florida driver's license required