Job Description
Join our dynamic Jacksonville team as an Administrative Assistant and become the backbone of our daily operations! We're seeking a proactive professional to manage essential office functions, coordinate communications, and ensure seamless workflow in a fast-paced environment. This immediate hire opportunity offers competitive compensation and career growth potential in Florida's thriving business hub.
Why Jacksonville Business Solutions? We pride ourselves on fostering a collaborative culture where administrative professionals are valued as key contributors. Enjoy modern facilities, flexible scheduling options, and comprehensive benefits including health insurance and professional development allowances.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex logistics for executives
- Handle incoming communications via phone, email, and digital platforms with professionalism
- Maintain digital and physical filing systems with strict confidentiality protocols
- Prepare, edit, and distribute correspondence, reports, and presentation materials
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relations
- Support departmental projects through data entry, document processing, and research assistance
- Facilitate onboarding processes for new team members
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in deadline-driven environments
- Associate's degree or equivalent certification preferred
- Experience with scheduling software (e.g., Calendly, Doodle) a plus
- Local Jacksonville residency required for immediate availability