Job Description
Join our dynamic team at Oakland Business Solutions as an Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to support our executives and ensure seamless office functionality. This immediate hire opportunity offers competitive compensation, growth potential, and a collaborative environment. If you thrive in fast-paced settings and excel at multitasking, apply today to start your career journey with us!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare and distribute professional correspondence, reports, and presentations
- Oversee office inventory, ordering supplies, and maintaining equipment functionality
- Handle incoming communications, including calls, emails, and mail with professionalism
- Support onboarding processes by preparing new hire materials and orientations
- Coordinate meetings, including booking venues, preparing materials, and taking minutes
- Maintain digital and physical filing systems with strict confidentiality standards
Qualifications
- Minimum 2 years of administrative support or office management experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail accuracy
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in fast-paced environments
- Experience with calendar management and appointment scheduling tools
- High school diploma or equivalent; associate's degree preferred