Job Description
Join our dynamic team at Illinois Business Solutions as a detail-oriented Administrative Assistant with exceptional data entry capabilities. We're seeking a proactive professional to streamline operations through accurate record management and seamless office coordination. This hybrid role (3 days in-office, 2 remote) offers growth opportunities in a collaborative environment focused on excellence. Perfect for candidates who thrive in fast-paced settings and value precision in every task.
Responsibilities
- Maintain accurate databases and digital records with 99.5%+ data entry accuracy
- Process invoices, expense reports, and payroll documentation weekly
- Coordinate calendar management, meeting logistics, and travel arrangements for 15+ staff
- Generate daily/weekly performance reports using Excel and internal CRM systems
- Support HR functions onboarding and compliance documentation
- Manage office inventory and supply procurement processes
- Act as primary point of contact for vendor communications and scheduling
Qualifications
- Minimum 2 years administrative experience with data entry focus
- Advanced proficiency in Microsoft Office Suite (Excel pivot tables required)
- Proven ability to process 10,000+ keystrokes per hour with minimal errors
- Experience with CRM systems (Salesforce or HubSpot preferred)
- Exceptional time management and multitasking abilities
- Associate's degree or equivalent certification in office administration
- Illinois residency required for in-office components