Job Description
Join our dynamic team as an Administrative Assistant in Chicago! We're seeking a detail-oriented professional to support our operations with exceptional organizational skills and data entry expertise. This hybrid role combines office coordination with remote data management responsibilities. Ideal candidates thrive in fast-paced environments and leverage technology to streamline workflows. Enjoy competitive benefits, growth opportunities, and a collaborative culture focused on innovation and efficiency.
Responsibilities
- Accurately enter, update, and maintain critical data in company systems with zero-error tolerance
- Manage calendars, coordinate meetings, and arrange domestic travel for executives
- Process invoices, expense reports, and purchase orders with meticulous attention to detail
- Prepare and distribute confidential correspondence, reports, and presentation materials
- Act as primary point of contact for internal/external communications with professionalism
- Implement and maintain efficient filing systems (digital and physical)
- Assist with onboarding processes and new hire paperwork coordination
Qualifications
- 3+ years of administrative experience with proven data entry proficiency
- Advanced knowledge of Microsoft Office Suite (Excel, Word, Outlook)
- Ability to type 60+ WPM with 99.5% accuracy in data entry tests
- Associate's degree or equivalent certification in office administration
- Experience with CRM systems (Salesforce preferred) and document management tools
- Exceptional organizational skills with ability to prioritize competing deadlines
- Professional demeanor with strong written/verbal communication abilities
- High level of discretion handling confidential information