Job Description
Join our dynamic team at Phoenix Professionals Inc. as a full-time Administrative Assistant with flexible scheduling options! We're seeking a highly organized professional to provide comprehensive support to our executive team and ensure seamless office operations. Enjoy competitive compensation, comprehensive benefits package, and a modern work environment that values work-life balance. This hybrid role offers flexibility while maintaining in-office presence 3 days per week.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and prioritize high-impact appointments
- Prepare detailed reports, presentations, and correspondence using Microsoft Office Suite
- Oversee office supply inventory, vendor relationships, and facility maintenance coordination
- Process confidential documents, expense reports, and payroll submissions with precision
- Serve as primary point of contact for internal and external stakeholder communications
- Implement digital filing systems and optimize document retrieval workflows
- Coordinate travel arrangements and logistics for executive team members
Qualifications
- Minimum 3 years of administrative support experience in corporate or professional services
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Professional communication skills with ability to interact with all organizational levels
- Experience with calendar management tools and appointment scheduling systems
- High attention to detail with proven accuracy in document processing and data entry
- Ability to maintain confidentiality and handle sensitive information with discretion
- Associate's degree or equivalent professional certification required