Job Description
Join our dynamic team at Illinois Innovations Group as a full-time Administrative Assistant with a flexible schedule! We're seeking a highly organized professional to support our Chicago office operations. This hybrid role offers 3 remote days per week, providing work-life balance while maintaining on-site collaboration. You'll be the backbone of our office, ensuring seamless daily operations and exceptional support to our executive team and departments. If you thrive in a fast-paced environment and excel at multitasking, we encourage you to apply and become an integral part of our growth story.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Handle incoming communications, prioritize inquiries, and maintain professional correspondence
- Oversee office supplies inventory, procurement processes, and vendor relationships
- Prepare confidential documents, reports, and presentations using Microsoft Office Suite
- Coordinate office events, team activities, and facility management tasks
- Maintain digital filing systems and ensure compliance with record-keeping protocols
- Provide cross-departmental support during peak periods and special projects
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of administrative support experience in a corporate setting
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Proven ability to manage multiple priorities with competing deadlines
- Discretion in handling confidential information and sensitive matters
- Flexibility to adapt to changing priorities and work hybrid schedule