Job Description
Join our dynamic team at Chicago Executive Solutions as a full-time Administrative Assistant with a flexible schedule! We're seeking a highly organized professional to support our executive team in a hybrid work environment. This role offers competitive compensation, comprehensive benefits, and the opportunity to grow within a forward-thinking organization. If you excel at multitasking, communication, and maintaining seamless office operations, we want to hear from you.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across multiple time zones
- Handle confidential correspondence, documents, and sensitive information with discretion
- Oversee office supply inventory, equipment maintenance, and vendor relationships
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Coordinate travel arrangements and expense reports for executives
- Act as primary point of contact for internal and external communications
- Support onboarding processes and new hire orientation activities
- Maintain digital and physical filing systems with strict organization standards
Qualifications
- Associate's degree or equivalent experience in business administration
- Minimum 3 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to prioritize tasks and manage competing deadlines
- Experience handling confidential information with discretion
- Flexibility to work occasional evenings or weekends as needed