Job Description
Join our dynamic team as a Local Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to support our Tucson office with immediate availability. This full-time role offers competitive compensation and a chance to make a tangible impact in our community. If you thrive in fast-paced environments and excel at multitasking, apply today to start your rewarding career journey with us!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute official documents, reports, and correspondence
- Maintain accurate filing systems (digital and physical) for department records
- Assist with procurement processes, inventory management, and vendor coordination
- Support event planning and logistics for community initiatives
- Process expense reports and assist with budget tracking
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 3+ years of administrative support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to manage multiple priorities in a fast-paced setting
- Knowledge of Tucson municipal processes preferred
- Valid Arizona driver's license (if required for errands)