Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Oakland, CA. In this pivotal role, you will provide essential support to senior leadership and ensure the smooth operation of our daily business functions. We offer a competitive compensation package and a flexible schedule designed to support a healthy work-life balance.
Why Join Us?
- Competitive salary and benefits package.
- Flexible working hours to accommodate your lifestyle.
- Opportunity for professional growth and development.
- Modern, collaborative work environment in the heart of Oakland.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate internal and external appointments.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Handle all incoming and outgoing communications, including phone calls and emails, with a professional demeanor.
- Coordinate domestic and international travel arrangements, including itineraries and bookings.
- Maintain accurate digital and physical filing systems and databases for easy retrieval.
- Assist with data entry, expense reporting, and general office management duties.
- Plan and organize company events, team meetings, and client receptions.
Qualifications
- High school diploma or GED required; Associate's degree in Business Administration or related field preferred.
- Minimum of 2-3 years of proven experience in an administrative or executive support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a focus on clarity and professionalism.
- Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
- Demonstrated ability to exercise discretion and maintain confidentiality.
- Flexibility to adapt to changing priorities and occasional overtime.