Job Description
Are you a highly organized professional looking for a rewarding career opportunity?
Apex Administrative Solutions is currently seeking a dedicated Administrative Assistant to join our growing team. In this role, you will play a pivotal part in ensuring our operations run smoothly while enjoying a Flexible Schedule and the possibility of working remotely from within the New York area.
We are looking for a proactive individual who thrives in a fast-paced environment and possesses exceptional communication skills. If you are ready to take your administrative career to the next level, we want to hear from you.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and arranging travel itineraries with precision.
- Prepare, organize, and distribute internal communications, including emails, memos, and reports.
- Handle incoming calls and inquiries, routing them to the appropriate department or personnel promptly.
- Assist in the preparation of presentations and documents using Microsoft Office Suite and Google Workspace.
- Maintain and update office records, databases, and filing systems to ensure accuracy and accessibility.
- Support executive team members with ad-hoc projects and special events coordination.
- Order and manage office supplies, ensuring the workspace is well-equipped and organized.
Qualifications
- High School Diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Minimum of 2-3 years of professional administrative experience.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent verbal and written communication skills with a professional demeanor.
- Strong time management and organizational skills with the ability to prioritize tasks effectively.
- Ability to work independently in a remote or hybrid setting with minimal supervision.
- Strong attention to detail and problem-solving abilities.