Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team in New York. This is an excellent opportunity for a proactive professional to make a significant impact in a fast-paced corporate environment with an immediate start date.
In this full-time role, you will provide top-tier support to senior management, ensuring the seamless operation of our daily business activities. If you are a problem-solver with exceptional communication skills and a passion for efficiency, we encourage you to apply.
Responsibilities
- Manage complex calendars, schedule executive meetings, and coordinate domestic and international travel arrangements.
- Prepare and distribute professional correspondence, including emails, memos, and internal reports.
- Screen and route incoming calls, handle inquiries, and route messages to the appropriate personnel.
- Create and maintain accurate office records and filing systems, ensuring data integrity.
- Assist in the preparation of presentations, contracts, and business proposals using Microsoft Office Suite.
- Order and inventory office supplies and equipment to ensure a well-functioning workspace.
- Act as the primary point of contact for visitors and vendors.
Qualifications
- High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Minimum of 2 years of professional administrative experience in a corporate setting.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills with a professional demeanor.
- Strong organizational skills with the ability to multitask and prioritize effectively under tight deadlines.
- Ability to work independently with minimal supervision and adapt to changing priorities.