Job Description
Join our dynamic team at CityWorks Administration as a Full-Time Administrative Assistant in Jacksonville, FL. We offer a flexible schedule to support work-life balance while delivering exceptional administrative support. This role is perfect for organized professionals who thrive in fast-paced environments and want to make a tangible impact on our community operations. Enjoy competitive compensation, comprehensive benefits, and a collaborative workplace culture focused on growth and recognition.
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex meeting logistics
- Handle confidential correspondence, documents, and sensitive information with discretion
- Process expense reports, invoices, and financial documentation with precision
- Serve as primary point of contact for internal and external stakeholders
- Oversee office inventory management and supply procurement
- Prepare detailed reports, presentations, and correspondence using Microsoft Office Suite
- Coordinate cross-departmental projects and maintain digital filing systems
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Proven ability to manage competing priorities in deadline-driven environments
- Strong written and verbal communication skills
- Experience with scheduling software (e.g., Calendly, Microsoft Bookings)
- Ability to maintain confidentiality and exercise professional discretion