Job Description
Are you a highly organized professional looking to make an impact in a dynamic environment? Horizon Management Solutions is seeking a detail-oriented Administrative Assistant to join our full-time team. We pride ourselves on a culture of flexibility and growth, offering a flexible schedule that adapts to your lifestyle while ensuring seamless business operations.
Located in the heart of Philadelphia, we are a forward-thinking company serving clients across the nation, including Texas. In this role, you will be the backbone of our office, ensuring our team operates efficiently and effectively. We are looking for someone who thrives in a fast-paced setting and is eager to contribute to our continued success.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Flexible work schedule to support work-life balance.
- Professional development and career growth opportunities.
- Collaborative and inclusive company culture.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for executive leadership.
- Handle incoming communications, including email, phone calls, and correspondence, with professionalism and discretion.
- Prepare and organize meeting materials, presentations, and reports.
- Assist with data entry, filing, and maintaining accurate digital and physical records.
- Act as the primary point of contact for internal and external stakeholders, ensuring clear and timely communication.
- Support office operations by managing inventory, ordering supplies, and maintaining a well-organized workspace.
Qualifications
- High school diploma or equivalent; Associate’s degree or Bachelor’s degree preferred.
- Proven experience as an Administrative Assistant, Receptionist, or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team with a flexible schedule.