Job Description
Are you a meticulous and proactive professional looking for a rewarding career in the heart of Chicago? Horizon Administrative Services is currently seeking a dedicated Administrative Assistant to join our expanding team. We pride ourselves on offering a flexible schedule and a collaborative work environment, allowing you to balance your professional responsibilities with your personal life seamlessly.
In this pivotal role, you will serve as the backbone of our daily operations, ensuring our executive team and departments run efficiently. If you have a knack for organization and a passion for providing exceptional support, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Flexible work schedule tailored to your lifestyle.
- Opportunities for professional growth and development in a stable corporate setting.
- Located in the vibrant downtown Chicago area.
Apply today to take the next step in your administrative career!
Responsibilities
- Calendar & Scheduling Management: Manage complex calendars for senior leadership, including booking meetings, coordinating conference calls, and scheduling travel arrangements.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders, screening phone calls and managing email correspondence with professionalism.
- Document Preparation: Create, proofread, and edit a variety of business documents, including reports, memos, presentations, and presentations.
- Office Coordination: Oversee office operations, manage inventory of supplies, and ensure the reception area is welcoming and organized.
- Data Management: Maintain accurate records, update databases, and assist in data entry tasks to support business intelligence needs.
- Event Coordination: Plan and execute company events, team meetings, and client gatherings, ensuring all logistics are executed flawlessly.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration or related field is preferred.
- Experience: Minimum of 2-3 years of professional administrative experience in a corporate environment.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM software (e.g., Salesforce, HubSpot) is a plus.
- Communication: Exceptional written and verbal communication skills with a keen attention to detail.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced setting.
- Flexibility: Ability to adapt to changing priorities and work within a flexible schedule structure.