Job Description
Join our dynamic team as a Local Administrative Assistant in Los Angeles! We're seeking a highly organized professional to support our city operations with exceptional administrative expertise. This full-time, immediate hire role offers competitive compensation and a collaborative work environment. If you thrive in fast-paced settings and excel at multitasking, apply today to become an integral part of our municipal services team.
Responsibilities
- Manage calendars, schedule appointments, and coordinate logistics for department heads
- Handle incoming communications, including phone calls and emails, with professionalism
- Prepare, edit, and distribute official documents, reports, and correspondence
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with onboarding processes and coordinate training sessions
- Process invoices, expense reports, and procurement requests
- Act as primary liaison between departments and external stakeholders
- Support special projects and event planning initiatives
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 3+ years of administrative support experience in municipal or corporate settings
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving and conflict resolution skills
- Valid California driver's license (required for occasional off-site duties)