Job Description
Join our dynamic team at Citywide Solutions Inc. as a Local Administrative Assistant in Jacksonville, FL! We're seeking a highly organized professional to support our operations with a flexible schedule that accommodates work-life balance. This full-time role offers the opportunity to make a tangible impact in our community while growing your administrative career.
Our ideal candidate thrives in fast-paced environments and possesses exceptional communication skills. You'll be the backbone of our office, ensuring seamless operations and exceptional service to both internal teams and local clients. Enjoy competitive compensation, comprehensive benefits, and a supportive workplace culture.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings with precision
- Handle incoming communications (phone, email, in-person) with professionalism and warmth
- Maintain accurate filing systems and digital documentation
- Assist with onboarding processes and new employee orientation
- Prepare reports, correspondence, and presentations using Microsoft Office Suite
- Coordinate local vendor relationships and procurement activities
- Support event planning for community outreach initiatives
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 3+ years of administrative or office support experience
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Exceptional time management and multitasking abilities
- Strong attention to detail and accuracy in all tasks
- Excellent written and verbal communication skills
- Ability to work independently with minimal supervision
- Flexibility to adjust schedule as needed (core hours 9 AM-3 PM)