Job Description
Join our dynamic team as a key Administrative Assistant in the heart of Chicago! We're seeking a highly organized professional to support our fast-paced operations with exceptional administrative support. Enjoy a flexible schedule while making a significant impact on our daily operations.
At Global Innovations Group, we value work-life balance and offer a modern, collaborative environment where your contributions are recognized. This hybrid role combines in-office presence with remote flexibility, allowing you to thrive professionally while maintaining personal flexibility.
Responsibilities
- Manage executive calendars, coordinate complex schedules, and prioritize competing demands
- Prepare and edit professional correspondence, reports, and presentations using Microsoft Office Suite
- Coordinate international and domestic travel arrangements with meticulous attention to detail
- Act as primary point of contact for internal and external stakeholders, providing exceptional customer service
- Manage office operations including supply inventory, equipment maintenance, and vendor relationships
- Assist with project coordination, meeting preparation, and minute-taking for executive team meetings
- Handle confidential information with discretion and maintain strict confidentiality standards
Qualifications
- Minimum 3 years of progressive administrative experience supporting C-level executives
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
- Exceptional organizational skills with ability to manage competing priorities in deadline-driven environment
- Proven ability to maintain confidentiality and handle sensitive information
- Strong written and verbal communication skills with polished professional demeanor
- Associate's degree or equivalent combination of education and experience required
- Experience with calendar management tools (Calendly, Outlook) preferred