Job Description
Join our dynamic team at Capital Solutions Group as a full-time Administrative Assistant in Sacramento, CA! We're seeking a highly organized professional with a passion for efficiency to support our executive team. Enjoy a flexible schedule while ensuring seamless office operations. This hybrid role combines on-site collaboration with remote work options, offering the perfect work-life balance. If you thrive in fast-paced environments and excel at multitasking, we encourage you to apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across multiple time zones
- Handle confidential correspondence, documents, and sensitive information with discretion
- Process expense reports, invoices, and financial documentation using QuickBooks
- Coordinate office logistics, including supply inventory, equipment maintenance, and vendor relations
- Support onboarding processes for new hires and maintain employee records
- Prepare professional reports, presentations, and communications using Microsoft Office Suite
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication skills with attention to detail
- Experience with calendar management across multiple executives
- Ability to maintain confidentiality and exercise professional judgment
- Associates degree or equivalent administrative certification preferred
- Flexibility to adjust work hours based on team needs (core hours 10am-3pm)