Job Description
Join our dynamic team as a Full-Time Administrative Assistant in the heart of Chicago! We're seeking a highly organized professional to support our operations with a flexible schedule that accommodates work-life balance. This role is perfect for detail-oriented individuals who thrive in fast-paced environments and want to make a tangible impact in our community.
Our company offers a modern, inclusive workplace with competitive benefits and growth opportunities. As an Administrative Assistant, you'll be the backbone of our office, ensuring seamless operations and exceptional service to clients and colleagues alike.
Responsibilities
- Manage calendars, scheduling appointments, and coordinating meetings with precision
- Handle incoming communications, including emails, phone calls, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Maintain accurate digital and physical filing systems
- Assist with onboarding new employees and office equipment management
- Support budget tracking and expense report processing
- Coordinate office events and community outreach initiatives
Qualifications
- Associate's degree or equivalent administrative experience required
- 3+ years of professional administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to adapt to flexible scheduling (early/late shifts possible)
- Proven problem-solving and multitasking capabilities
- Chicago residency preferred for local community engagement