Job Description
Join our dynamic team at Pacific Global Solutions as a full-time Administrative Assistant with flexible scheduling options! We're seeking a highly organized professional to support our executive team in a hybrid-friendly environment. Enjoy competitive benefits, growth opportunities, and a collaborative culture where your administrative expertise truly makes an impact. If you're detail-oriented, tech-savvy, and thrive in flexible work arrangements, we want to hear from you!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit confidential documents, reports, and presentations using Microsoft Office Suite
- Handle incoming communications including calls, emails, and mail with exceptional professionalism
- Coordinate office operations, supply inventory, and vendor relationships
- Support project management tasks including meeting preparation and documentation
- Maintain digital filing systems and ensure data accuracy in CRM platforms
- Act as primary point of contact for internal and external stakeholders
Qualifications
- 3+ years of administrative support experience in corporate or professional services
- Advanced proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- Experience with scheduling tools (Calendly, Doodle) and CRM systems
- Proven discretion handling confidential information
- Associate's degree or equivalent professional certification required
- Ability to work flexible hours including occasional evenings/weekends