Job Description
Are you an organized, detail-oriented professional looking for a rewarding career path? Apex Professional Solutions is seeking a dedicated Administrative Assistant to join our dynamic team in Chicago, IL.
We offer a flexible schedule and a collaborative environment where your organizational skills will directly impact our success. If you excel at multitasking and thrive in a fast-paced setting, we want to hear from you.
Responsibilities
- Calendar Management: Schedule and coordinate complex meetings, appointments, and travel itineraries for executive staff.
- Communication: Serve as the primary point of contact for internal and external stakeholders, managing phone calls and emails professionally.
- Document Preparation: Create, proofread, and edit reports, presentations, and correspondence using Microsoft Office Suite.
- Office Operations: Oversee office supplies inventory, manage filing systems, and ensure a clean, organized workspace.
- Event Coordination: Plan and execute company events, meetings, and team-building activities.
- Data Entry: Maintain accurate digital and physical records of client and employee data.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree or Bachelor’s degree in Business Administration preferred.
- Experience: Minimum of 2-3 years of professional administrative experience.
- Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and experience with CRM software (e.g., Salesforce, HubSpot).
- Soft Skills: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to prioritize tasks effectively in a busy environment.
- Flexibility: Willingness to adapt to changing schedules and work remotely as needed.