Job Description
Join Our Team in Baltimore, MD!
We are currently seeking a highly organized and proactive Administrative Assistant to support our growing operations. This is a full-time position offering a flexible schedule and the opportunity to work in a dynamic environment serving clients in both Maryland and Pennsylvania.
In this role, you will be the backbone of our office, ensuring smooth daily operations and providing exceptional support to our leadership team. If you are detail-oriented and thrive in a fast-paced setting, we encourage you to apply.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Flexible schedule options to work with your lifestyle.
- Opportunity for professional growth within a stable company.
- Collaborative and supportive work culture.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and resolving scheduling conflicts efficiently.
- Handle incoming communications via phone, email, and mail, ensuring timely and professional responses.
- Prepare and edit correspondence, memos, reports, and presentations with a focus on accuracy and detail.
- Organize and maintain both physical and digital filing systems to ensure information is easily retrievable.
- Coordinate travel arrangements, including itineraries, bookings, and expense reporting.
- Assist with data entry, payroll processing, and general office administration tasks.
- Act as the point of contact for visitors and guests, ensuring a welcoming environment.
Qualifications
- High school diploma or equivalent required; Associate degree in Business Administration preferred.
- Proven experience as an Administrative Assistant, Receptionist, or in a similar office role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic computer skills.
- Excellent verbal and written communication skills with a professional tone.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Ability to work independently while adhering to company policies and procedures.
- Flexibility to adapt to changing priorities and a flexible schedule is a major plus.