Job Description
Join our dynamic team as a full-time Administrative Assistant in the heart of New York City! We offer a flexible schedule (hybrid option available) and a supportive environment where your organizational skills shine. As the backbone of our operations, you'll ensure seamless office functions while enjoying competitive compensation and growth opportunities. If you thrive in fast-paced settings and excel at multitasking, this role is your perfect career move.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications, including phone calls and emails, with professionalism
- Prepare and distribute confidential documents, reports, and presentations
- Oversee office inventory management and procurement processes
- Coordinate team events and maintain a welcoming office environment
- Support payroll processing and expense report reconciliation
- Implement digital filing systems for enhanced data accessibility
Qualifications
- Associate's degree or equivalent experience in administration
- 3+ years in administrative or executive support roles
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Discretion with sensitive information and confidential data
- Ability to adapt to changing priorities in a hybrid work environment